Mandatory digital clocking in 2025
In 2025, Spain’s government is expected to introduce new labor laws, including a proposal to reduce the workweek to 37.5 hours without cutting pay. To support this change, the draft law suggests making digital clocking systems mandatory for all companies.
If this proposal becomes law, businesses will need to ensure their clocking systems meet strict standards. These systems must provide real-time access to records for employees, union representatives, and labor inspectors and keep records securely stored for at least four years.
Clocking in is mandatory since 2019
In Spain, the implementation of the Royal Decree-Law 8/2019 has made digital clock-in and out systems a legal requirement for businesses. This law mandates that all companies accurately track employee work hours, ensuring compliance with labor laws, preventing overtime abuse, and fostering work-life balance. This step marked a significant shift towards more transparent and structured timekeeping practices.
The move toward digital solutions is aimed at eliminating common issues associated with manual tracking, such as errors and data manipulation. By transitioning to digital systems, businesses can streamline operations, enhance accuracy, and ensure compliance with evolving regulations.
What clock in methods won’t meet the standard?
In 2025, certain clocking methods will no longer comply:
- Excel files: these can be easily altered, making them unreliable.
- Paper records: prone to errors and unable to guarantee accurate data.
- Non-GDPR-compliant systems: any system that fails to protect data, safeguard privacy, or correctly identify employees will fall short of requirements.
Prepare your company for mandatory digital clocking
To align with the new regulations, companies should consider adopting systems that meet the following criteria:
- Automated tracking: Ensure work hours are recorded automatically to reduce errors.
- Real-time access: Data must be instantly accessible for better transparency.
- Data security: Safeguard records from any unauthorized modifications.
- Long-term storage: Maintain secure records for a minimum of four years.
- Detailed reporting: Enable the creation of comprehensive reports on recorded data.
Digital clock in and out systems for companies
At Taqt, we make it easy for businesses to stay compliant with the latest regulations. Our digital clocking solutions, like the TaqtOne Traceability and Clock-in/Clock-out devices or the Ubiqod Key if you’d rather use secure QR codes, let employees clock in and out effortlessly with touchless technology.
Say goodbye to manual errors—our devices provide real-time tracking, improve efficiency, and ensure accurate labor hour reporting.
Plus, all your clocking data is automatically sent to our user-friendly online dashboard or seamlessly integrated with the Facility Management software you already use. It’s all about saving time and simplifying the way you manage your workforce.
.png)
With Taqt, you’re not just meeting Spain’s new digital clocking requirements—you’re also taking the hassle out of time tracking and running your operations more smoothly than ever.
Be prepared for mandatory digital clock in systems
As Spain continues to modernize its labor regulations, businesses must stay informed and plan for the transition to digital clocking systems. Early adoption of compliant solutions can help avoid potential penalties and ensure a smooth adjustment to new requirements.
By embracing digital time tracking, companies not only comply with upcoming regulations but also improve efficiency and transparency in workforce management.
